Getting Total Items

About Total Items

Whether you are executing a Simple Search or a Standard Search, the Search Results window represents the subset of the database that meets the search criteria.  That subset can be very large.  Getting the total count of items in the subset can take a great amount of time that should not be used if you do not require the total count.  However, there are time the total count can be useful, so the Get Count button has provided to perform the item count when you need it. 

When Getting Total Items

  • Item totals are based upon the current Search Results window.
  • Small item totals that fit in one Search Results window will be displayed, so Get Count is not needed.
  • Having a total result count activates your use of the slider cursor to move across the search results.  However, using the slider causes the program lose the total count.  If you use the slider to move to the last record, the last page of results are displayed but next page is not disabled.  If you then use next page, the record numbers are advanced past the actual total count, but the first page of results are displayed each time you use next page.  Using Get Count will correct the count and display the last page of results for your current search.

Accessing the Total Item Count

Item totals are only available in a Search Results window.  Within CES, there are many methods of accessing the Search Results window. To complete the scenario below, select one of the following methods to access the Search Results window:

 
If You Are Using the... Then...

Advanced Access

  1. In the Main Access Area, click the Advanced Access link

  2. In the Advanced Access window, click the Standard Search or Simple Search tab to access the search window.

  3. Complete the search criteria, and click the Search button to execute the search.

Favorites
  1. In the Favorites pane, click the My Searches link to expand the saved searches listed.

  2. Select the search that you want to conduct, right-click, and select Execute Search from the shortcut menu.

How To View Item Totals

For the following scenario, the Accessing the Search Results Window: Advanced Access method is used to access the Search Results window. 
  1. In the Main Access Area, click the Advanced Access link.  The Advanced Access window appears.

  2. Define your search by completing the search criteria and clicking the Search button.  The Search Results window appears with the items listed based on your defined search.

  3. Click Get Count.  The item total appears next to the current page item range.

The Search Results Window with Item Totals


This table describes the buttons displayed in the Search Results window:

Button Description
Returns the count of the total number of items in the current search.
Returns you to the search criteria where you can redefine your search.
Opens the Properties window of the selected object.
Opens the object in the Relationship Navigator window.
Places the selected object into the Favorites pane under MySearches.