Pricing and Availability

About Pricing and Availability

The Pricing and Availability tab allows you to view pricing information for internal items, manufacturer items, and supplier items.  You can view the pricing details, normalize prices, edit quantity, and calculate unit prices and subtotals.  Prices for an item are displayed only if the current date is within the effective start and end dates.  Price items cannot be edited in the user interface.  However, within the Pricing and Availability tab, you have the option of viewing prices based on various price types.  The supported price types are; 1) List, 2) Contract, and 3) Promotion. You can also view the price method used to compute the price, ship-from and ship-to information, and availability information such as quantity on hand, shipment lead time, and lead time unit of measure.

When Viewing Pricing and Availability

  • When checking the pricing details of a part, prices are displayed only when the current (system) date falls within the effective start and end dates of the part being displayed.
  • For a currency conversion from the current currency to a chosen currency, an exchange rate must exist in corresponding Explore table's "Exchange Rates" field. 
  • The "Currency From" and the "Currency To" columns must correspond to the Current Currency and the chosen currency from the "Exchange Rate" column.
  • The "Exchange Rate" column must correspond to the exchange conversion rate based on the date mentioned in the "Exchange Date" column.

Accessing the Item Properties Window

Within CES, there are many methods of accessing the Properties window. To complete the scenario below, select one of the following methods to access the Properties window:

 
If You Are Using the... Then...

Search Results Window

  1. Follow the steps to search for an item.

  2. In the Search Results window, select the items that you want to view properties.

  3. Right-click the item and select Properties from the shortcut menu

-OR-

  1. Select the item and click the Properties button located on the horizontal toolbar.

Relationship Navigator

  1. From the Relationship Navigator window, select the items that you want to view properties.

  2. Right-click and select Properties from the shortcut menu.

Favorites
  1. From Favorites, select the items that you want to view properties.

  2. Right-click and select Properties from the shortcut menu.

How To View Pricing and Availability

For the following scenario, the Accessing the Item Properties Window: Search Results Window method is used to access the Search Results window.  This task explains how to view Pricing and Availability of an item:
  1. From the Search Results window, select an item of which you want to view its pricing and availability information.  Right-click, and select Properties from the shortcut menu.  The Properties window appears.

     

  2. To view the pricing information, click the Pricing and Availability tab. 

  3. This tab displays all the pricing and availability information relating to the selected item.

  4. In the scenario above, the List price is displayed and all pricing is calculated based on the quantity of one at the list price.  However, you can recalculate pricing by either changing the type of price being displayed or by changing the quantity currently being calculated.  First, calculate the list price based on a total of 4 units by clicking inside of the Qty field and adding the number 4.  This will change the quantity being calculated from 1 unit at $100 each to 4 units with a subtotal of $400.

  5. Once you have changed the quantity, click the Subtotal button to recalculate the displayed pricing.  Notice that the Subtotal column now appears with the new calculated price based upon the quantity that you entered.  The Subtotal column now appears displaying the new subtotaled price.

  6. Additional information on the Pricing Method can also be viewed by clicking inside of the Pricing Method column.  The Price Details window appears.

  7. The Price Details window provides an overview of the how the pricing is established, and provides availability information regarding items in stock, shipment lead time, etc. Three types of price methods are supported and displayed in this column and apply to List, Promotion, and Contract Price types.  These are:

    • Unit Price - computed Unit Price will be the same as the fixed price for the item.

    • Quantity Based per Order - a price break price that is specified for a predetermined quantity.  If the quantity entered by the individual falls within in this predetermined range, then a price break is initiated and the subtotal is recalculated.

    • Amount based per Order - a price break prices that is specified for a specific amount.  If the calculated subtotal is within the predetermined price range, then the price break is initiated and the subtotal is recalculated.

    To return to the Pricing and Availability window, click the Return button.  The Pricing and Availability window appears.

  8. By clicking inside of the Manufacturer column, you can open the properties window of the displayed manufacturer as well.  The Properties window of the selected manufacturer appears.

  9. You can also view different types of pricing as well.  List price is the price shown above, but you have the option of viewing prices based on various price types.  The supported price types are listed below:

    • List:  Displays all the list/fixed prices associated with the selected item

    • Contract: Lists all the associated contract prices.  This pricing can be controlled through permissions set for the user.

    • Promotion: Lists all the associated promotion prices.  This pricing can be controlled through permissions set for the user.

    Depending on whether the item has an associated supplier item, manufacturer item, or internal item, the corresponding list of options is displayed:

    • All prices for the supplier item: All the prices for the supplier item associated with the selected item.

    • All prices for the manufacturer item: All the prices for the manufacture item associated with the selected item.

    • All prices for the internal item:  All the prices for the internal item associated with the selected item.

    • Lowest price for the supplier item:  Lowest supplier item price for the selected item.

    • Lowest price for the manufacturer item:  Lowest manufacturer item price for the selected item.

    • Lowest price for the internal item:  Lowest internal item price for the selected item.

  10. By selecting the Display Normalized Currency option, you have the ability to view pricing in different currencies as well.

The Pricing and Availability Window

This table describes the fields displayed in the Pricing and Availability window.

Fields Description
Qty The number of units that the pricing is based upon.
Pricing Method Displays the price method of the selected price type.
Ship From Displays from where the selected parts are being transported.
Ship To Displays to where the selected parts are being transported.
Computed Price Displays the base price of the selected item.
Currency The medium of exchange that is being used to calculate the displayed price.
UOM Unit of Measure being used to calculate the displayed price (each, bundle, etc.)
In Stock Displays whether or not the item currently available.
Qty-On-Hand Displays how many of the item are currently available.
Shipment Lead Time Displays the amount of days required to prepare the items for shipment.
Lead Time UOM Displays the minimum Units of Measure that can be shipped at any given time.
Start Date Displays the date that the items can be shipped.
End Date Displays the date that the items will arrive at their destination.
Manufacturer Displays the manufacturer that is providing the items.
Mfr. Item No. Displays the manufacturing item number used by the manufacturer.
Supplier Displays the name of the supplier providing the items.
Supplier Item No. Displays the supplier item number used by the supplier.
Internal Org. Displays the child organization within the corporate structure that is using this item.
Internal Item No. Displays the internal item number that is used by the child organization to stock this item.


This table describes the buttons displayed in the Pricing and Availability window:

Button Description
Drop-down menu that displays the price type being used for the current calculation.
When selected, allows you to view pricing based on different currency conversions.
Calculates the subtotal pricing of the item based on pricing method and quantity.