Organizing Search Results by Category

About Organizing by Category

Within the Search Results window, you are provided with the capability to organize your search results based on the categories of the items obtained in your search.  By selecting the available categories within the drop-down menu, you are able to populate your search results with only those items that exist within the selected category.  This functionality allows you to narrow your search so that you can locate the relevant information that you were seeking in a timely manner.

When Organizing Search Results by Category

  • Search results are based upon the settings selected when performing the search.
  • Information within the Search Results window can be customized by changing the Preferences settings.

Accessing the Search Results Window

Within CES, there are many methods of accessing the Search Results window. To complete the scenario below, select one of the following methods to access the Search Results window:

 
If You Are Using the... Then...

Advanced Access

  1. In the Main Access Area, click the Advanced Access link

  2. In the Advanced Access window, click the Standard Search or Simple Search tab to access the search window.

  3. Complete the search criteria, and click the Search button to execute the search.

Favorites
  1. In the Favorites pane, click the My Searches link to expand the saved searches listed.

  2. Select the search that you want to conduct, right-click, and select Execute Search from the shortcut menu.

How To Organize by Category

For the following scenario, the Accessing the Search Results Window: Advanced Access method is used to access the Search Results window. 
  1. In the Main Access Area, click the Advanced Access link.  The Advanced Access window appears

  2. Define your search by completing the search criteria and clicking the Search button.  The Search Results window appears with the items listed based on your defined search.

  3. Initially, the items are displayed as Supplemental Information, which is basically all the items that meet the criteria of your search, sorted based upon the default configuration (usually, alphabetically based on the item number).  If, however, you select the Organized by drop-down list, you are given the option of organizing your data based upon their categories.  Select the Organized by drop-down list to select the Category option. 

  4. Now that you have selected the option to organize your search results by category, select the drop-down menu once again and notice that the Organized by drop-down list now contains a listing of all the categories that are applicable to the list of retrieved items.  The top category identifies that there are eleven subcategories that exist for the retrieved search results, and all of them are listed for your selection.

  5. Select one of the categories listed in the drop-down menu.  Your search results are narrowed to only display those items that fit within the selected category.

  6. Once the category of items appear, notice that the category hierarchy is also displayed above the list to assist you in finding the path of the selected sub-category in relation to its parent category.  You can continue to drill down into the various sub-categories in order to narrow your search for only those items that meet your needs.

Search Results Window

This table describes the fields displayed in the Search Results window.

Fields Description
Category Allows you to  narrow your search results to only those items that fit within the selected category.


This table describes the buttons displayed in the Search Results window:

Button Description
Returns you to the search criteria where you can redefine your search.
Opens the Properties window of the selected object.
Opens the object in the Relationship Navigator window.
Places the selected object into the Favorites pane under MySearches.