Modify
an asset when you want to edit the existing artifacts or asset metadata
of an asset but not create a new version or duplicate of that asset.
For example, you may want to change the description or add a new category
to an asset. You
can modify the details or content for an asset at any time during
asset development. After the asset has been approved, if you modify
the asset you must submit the asset through the review process again
if one exists.
Before you begin
Your role must have adequate permission to update the descriptive
metadata or content of an asset. Contact your community administrator
to request the permissions.
About this task
Note: If you change the artifacts or metadata
for an asset, keyword searches will only search the updated content.
If you want to preserve the older metadata in order to continue to
search for it,
create a new
version of an asset.
Procedure
To edit the details or content for an asset:
- Find the asset to modify. To find an asset, use the My Dashboard page, asset
subscriptions, the sidebars on the Home page, or any combination of
keywords, filters, or tags on the Assets page.
- Click the name of the asset.
The General Details page
opens.
- You can edit the tags for an asset
on the General Details page. To add a tag, in the Tags sidebar, type
a new tag in the text field and click Add.
To remove a tag, click the [x] by the tag.
- Click the Modify icon
. The Modify an Asset wizard opens, which
is identical to the Submit an Asset wizard, except many of the fields
are already populated.
- Edit any of these fields, attach new files or links, or
define alternative categorizations and relationships.
Note: Because some asset types, relationships, and categories
might be restricted to specific communities, if you change the community
of an asset, you might have to also change its asset type, associations,
or categorization schema.
- Click Update.
- In the Update Comments window, enter a brief comment that
describes how or why you are updating the asset.
- Click Update. The asset
might have to go through the review process again, if one exists.
Important: If you changed the Version field,
you will be prompted to either create an asset (preserving the older
version) or replace the older version completely. If you want to preserve
the older version of the asset, click Create new asset.
Results
- If the asset must be reviewed and approved, there may be 2 versions
of the asset available until the modified asset is approved and replaces
the original asset.
- After the modified asset has been approved, the original asset
will be overwritten and you will not be able to search for any keywords
that you removed.