Task: Consolidate Demand |
Provide a complete inventory of all components that are works in progress, as well as a complete and accurate representation of the effort required to finish all work in progress.
Disciplines: Product Portfolio Management Tasks Extends: Consolidate Demand
Purpose
To ensure that all work currently being executed by various operational teams is properly inventoried and estimated To ensure that all work in progress is represented across all pipelines, including small and large projects, feature enhancements, customer support and requests, and operational support
Relationships
Roles | Primary Performer: Product Portfolio Manager | Additional Performers: Portfolio Analyst Project Manager
Inputs | Mandatory: Components List | Optional: None
Outputs | Consolidated Demand List
Main Description
Provide a complete and accurate view of all work in progress to the portfolio executives, including a representative assessment of performance against targets, as well as reliable estimated efforts to complete all work currently in execution. These key dimensions of work in progress are typically represented in the various reports, analysis, and trends: Performance trends against schedules, costs, and requirements Estimated efforts to complete projected trends Risks, issues, and change requests status The main focus of this consolidation exercise revolves around human resources, but the consolidation also includes financial resources and facilities.
Steps
Review and update components across work pipelines
Verify that all work under execution is updated with the latest information to ensure that you perform this task with a fresh set of data. Review all work across all work pipelines, and update the information and status as required. In order to establish a valid view of current demand, calculate your resource consumption based on all types of work, such as authorized projects, administrative work, internal projects, customer support work, and so forth. Calculating your demand based only on authorized projects will not provide a valid view of current demand.
Develop and validate estimated effort to complete all work in progress
Gather all base data for each component and ensure that necessary data is available. Use metrics that indicate current assignments, utilization, and remaining efforts. An example of progress-related metrics is the ETC (estimated time to completion), which indicates how much time is needed to finish the work already authorized. Assignment-related information also gives valuable information about resource demand. For example, if a developer is assigned half-time on approved projects, then that resource is 50% used.
Develop portfolio trends and analysis
Analyze the components according to the required dimensions, such as resource and financial dimensions. From a resource perspective, analyze the demand for critical resources and skills to identify possible bottlenecks. From a financial perspective, analyze key financial metrics and compare to threshold values.
Generate required portfolio reports
Based on the standard formats (financial, schedule, timelines, resources, risks, etc.) pre-defined for each stakeholder group, produce the required reports and submit to stakeholders.
More Information
Concepts | Value Analysis Work Pipeline
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