Report Actual Labor Hours

You use the Labor subtab of the Actuals tab to enter and modify actual hours for labor used on an approved work order. You can copy data from an existing plan, and delete from, add to, or change this data to reflect actual events. You can insert new rows in the Labor table window until you close the record, but can edit information only until you save the record.

You can report labor actuals in the following ways:

• Report hours for multiple labor at once

• Copy labor from the work plan

• Insert labor individually

To select labor:

1. Display the work order for which you want to select planned labor.

2. On the Labor subtab of the Actuals tab, click Select Labor to open the Select Labor dialog box.

3. In the Select Labor dialog box, select the Select Record check box. You can select more than one labor.

To narrow your search, click Filter.

Note: To select all records displayed in the Labor table, select the Select All Records check box in the table header.

4. Click OK to close the dialog box and return the values to the record.

To return to the record without selecting labor, click Cancel.

5. If appropriate, you can edit the labor's details. To make changes, click View Details for the labor and edit such fields as Hours, Rate, Type, Skill Level, and others as needed.

6. Click Save Work Order .

To copy data from the work plan:

You use the Select Planned Labor dialog box to select and copy labor information from the work plan to report actuals. You can select multiple labor codes at once when you report actuals using the Select Planned Labor dialog box. Select Planned Labor is only available when the current work order has a work plan and the work order has been approved. You can edit the data when you copy it from the work plan to the Labor subtab of the Actuals tab.

To select planned labor:

1. Display the work order for which you want to select planned labor.

2. On the Labor subtab, click Select Planned Labor to open the Select Planned Labor dialog box.

To narrow your search, click Filter.

3. To select a labor, select Select Record. You can select more than one labor.

Note: To select all records displayed in the Asset table, select the Select All Records check box in the table header.

4. To return the selected values to the record, click OK. Each selection creates a new row in the Labor table window.

To cancel labor selection and return to the record, click Cancel.

5. If appropriate, you can edit the labor details. To make changes, click View Details for the labor and edit fields such as Start Time, Hours, and other fields as needed.

Note: Once you save the record, the fields become read-only if the record's Approved? check box is selected.

9. Click Save Work Order .

To insert labor individually:

1. Display the record for which you want to report labor.

2. On the Labor subtab, click New Row. The Row Details open.

3. Perform either following action:

• In the Labor field enter a labor code or click the Detail Menu  to choose an option to select a value. The system enters the labor's rate in the Rate field based on the labor's craft and skill level.

• In the Craft field, enter a craft code or click the Detail Menu to choose an option to select a value. The system enters the standard rate specified for that craft. If there is a current approved revision of the contract for that craft, the system uses the rate from that contract.

4. To report labor hours for a specific task, enter a value or click Select Value in the Task ID field to select a value. If there is a value in the Hours field for that task, the system copies it to the Hours field for the labor.

5. Enter or modify data as required in the Quantity, Hours, and Rate fields. The system calculates the value in the Line Cost field.

6. Click Save Work Order or click New Row to report another labor's hours.